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District 79

District

DISTRICT

A "District" is an administrative body of Toastmasters International and consists of divisions, areas and clubs.

Mission/ Purpose

The purpose (mission) of the district is enhance the performance and extend the network of clubs, thereby offering greater number of people the opportunity as well as the benefits of the Toastmasters educational program. Each district has its own governing body consisting of the District Governor, Lt. Governor of Education & Training and the Lt. Governor of Marketing known as the District Trio. Additional district officers include: Immediate Past District Governor, Public Relations Officer, Secretary, Treasurer, Division Governors and Area Governors.

The District Executive meetings meets 4 times in a year. In the early years Excom meetings consisted of four to six people gathered together to set goals, prepare budgets and make plans. Today we have Executive meetings with more than 80 members including Area Governors and Division Governors.

The District Council meets several times throughout the year, at a specified place, to guide the success of the individual Clubs, Areas and Divisions. Twice each year the District Council conducts a Leadership Training Institute to train the Club Officers.

In District 79 we have one District Conference during the year, in spring. These provide additional training and educational opportunities, as well as conduct the District Speech Contests - the Humorous Speech Contest, the Table Topics Speech Contests, the Speech Evaluation Contest and the International Speech Contest. District Conferences have grown from 30-40 people in the early nineties to over 700 people in 2009. 

District 79, operational since 2003, is one of 86 Toastmaster districts worldwide and  encompasses 6 Middle East Countries – Kingdom of Bahrain, Kingdom of Saudi Arabia, Kuwait, Oman, Qatar, Unites Arab Emirates and Jordan.

Our District is made up of: -

  • Fourteen Divisions (A, B, C, D, E, F, G, H, I, J, K, L, M, & N) with a Division Governor over each.
  •  62 Areas with an Area Governor over each Area. Each Area has a minimum of four clubs
  • District 79 now serves over 7500 Toastmasters in more than 265 Clubs throughout.

District 79 has become one of the Leading Districts in Toastmasters International.  We have achieved Presidents Distinguished status 5 times, including President's Distinguished for four straight years, placing in the top 3 in the world for 5 times from 2003-04 to 2008-09.

In this short time we have produced one Mohammed Murad, DTM Our members have represented World Championship of Public Speaking at the DNAR 6 times at least.

We have the proud credit of receiving Presidential Citation for three of our members –

We have been honored with presidential visits on two occasions – IP Gavin Blackey in 2002  & IPJohnny Uy in May 2007.

DISTRICT GOVERNOR

A District is governed by a District Governor. As district's chief executive officer, the responsibilities include management and administration of the district operations. District Governor is elected by the members of the District Council within the district. at the District Conference. 

Resources: 222 District Leadership Handbook

Reproduced by TM Subha Anupindi

Distinguished District

DISTINGUISHED DISTRICT

A District is measured for success by club growth, membership growth, training and growth in the number of education awards earned by the members. Extra credit is earned for the number of clubs and the number of Divisions & Areas that reach the distinguished status. The time period is July 1 through June 30. All calculations are based on the numbers that the District had at the end of the prior Toastmasters year.

Given that, here is what it takes for a District to attain each level of distinction:

Distinguished District

  1. Planning and Training submitted on time: Submit to Toastmasters International by September 30 both the District Success Plan Matrix and proof that at least 85% of the division and area governors have been trained. This is a required action although no points are awarded for achieving it.
  2. Membership Growth: The total membership of the district must grow by at least 2% from the prior Toastmasters year.
  3. Club Growth: The net clubs in the district must grow by at least 3% from the previous year.
  4. Competent Communicator Award Growth: The number of CC’s awarded must be at least 3.5% of the district paid membership for the previous year.
  5. Advanced Communicator Award Growth: The number of AC’s awarded must equal or exceed 1% of the district paid membership for the previous year.

TO EARN EXTRA CREDIT TOWARDS POSSIBLY ATTAINING EITHER SELECT OR PRESIDENTS

DISTINGUISHED STATUS, A DISTRICT CAN EARN THE FOLLOWING POINTS:

  1. Distinguished Clubs: The district is given points for the percent of its clubs that achieve distinguished status. The points given range from 1 point for 30% of clubs distinguished to 10 points for 75% of clubs distinguished.
  2. Distinguished Areas: The district is given points for the percent of its areas that achieve distinguished status. The points given range from 1 point for 30% of areas distinguished to 10 points for 75% of areas distinguished.
  3. Leadership Awards Earned: The district is given points for the ratio of leadership awards earned compared to the base number of clubs. The points given range from 1 point for 50% of areas distinguished to 10 points for 95% of areas distinguished.

Select Distinguished District

The extra credit points for all of the distinguished districts are used to rank the all of the districts. The districts that rank from #7 through #12 are considered as the Select Distinguished districts.

Presidents Distinguished District

The extra credit points for all of the distinguished districts are used to rank the all of the districts. The districts that rank from #1 through #6 are considered as the Presidents Distinguished districts.

Resources: 222 District Leadership Handbook

Reproduced by TM Subha Anupindi

Dist. Calendar

DISTRICT CALENDAR 

INTRODUCTION

This resource is intended to guide the district leadership team toward  achieving district success. 

Included:

  • Checklists to measure success
  • Deadline/important date reminders
  • Tips to overcome challenges 

DISTRICT CALENDAR

JULY
Checklist:

  • Complete year-end audit.
  • Train club, area and division officers.
  • Begin first-round club visits by area governors.
  • Work with leaders to focus on chartering as many clubs as possible for Distinguished District points.
  • Ensure all information and records from previous district administration were transitioned to new administration.
  • Follow up with clubs that have not submitted their officer lists to WHQ.

Deadlines/Important Dates:

July 1:

  • The start of the Toastmasters year.
  • The Distinguished District, Division, Area and Club Programs begin.
July 15:

District officer list due to WHQ.

  • District calendar due to WHQ.
  • Area and division alignment changes due to WHQ.
  • District signature form due to WHQ.
Tips:
  • Build and support your team of leaders.
  • Begin club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • Make sure clubs know the value of the Speechcraft program.

AUGUST
Checklist:

  • Complete club, area and division officer training.
  • Complete district budget.
  • Set goals for the District Success Plan Matrix.
  • Work with leaders to focus on chartering as many clubs as possible for Distinguished District points.

Deadlines/Important Dates:

  • August1:
  • WHQ membership-building contest, Smedley Awards begins.
August 31:
  • Last day for training club officers.
  • Year-end audit due to WHQ.
Tips:
  • Submit club-officer training online.
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • Network with other leaders–the International Convention is a great opportunity.
  • Look ahead; what’s coming up?
  • Take time to get to know your leadership Trio and build the foundation–the International
  • Convention is a great opportunity. 

SEPTEMBER

Checklist:

  • Work with leaders to focus on chartering as many clubs as possible for Distinguished District points.
  • Submit club membership dues renewals online.
  • Complete first-round club visits by area governors.
  • Send out credential/proxy forms to club presidents and vice presidents education at least two weeks in advance of the district conference.
Deadlines/Important Dates:

September 1:
  • Last day to report any district officer appointments, including area governors, to WHQ to
  • ensure volunteer credit is received.
September 15:
  • Monthly treasurer report for the period ending July 31 due to District Trio.

September 30:

  • Report of club, area and division-officer training due to WHQ. (85 percent of area and division governors need to be trained, and reported to WHQ, in order to qualify for Distin guished District Program).
  • District Success Plan Matrix due to WHQ. (Required in order to qualify for Distinguished District Program).
  • Membership-building contest, Smedley Awards end.
  • Report of club officer training due to WHQ (affects DCP credit).
  • District budget due to WHQ.
  • End of promotion for Distinguished District points for chartering as many clubs as possible in the months of August and September.
Tips:
  • Submit club-officer training online.
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • Network with other leaders.
  • Don’t get overwhelmed, ask for help, delegate and stay organized.
  • Check on club performance by reviewing the DCP and touching base with area governors.
  • Make sure clubs know the value of the Speechcraft program.

OCTOBER

Checklist:

  • Submit club membership dues renewals online.
  • Complete first-round club visits by area governors.
  • Prepare for district conference .
  • Prepare for district executive committee meeting.
  • Prepare for district council meeting.
  • Prepare previous year’s financial records.
  • Start planning audit committee appointments.
  • Organize and prepare previous year’s financial records for shipment to WHQ.
Deadlines/Important Dates:

October 1:
  • October dues renewals due to WHQ.
October 10:
  • October dues renewals due to WHQ for Distinguished Club Program credit.
October 15:
  • Monthly treasurer report for the period ending August 31 due to District Trio.

October 31: 

  • First-round area governor club visits should be completed.
Tips:
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • If every club in your district is Distinguished, it makes your district goals easier to achieve.
  • Evaluate the training and use the findings to enhance the next officer training.

 

 
NOVEMBER

Checklist:
  • Submit club membership dues renewals online.
  • Follow up with those who have not paid their October dues.
Deadlines/Important Dates:

November 1:
  • District governor to appoint audit committee.
November 15:
  • October dues renewals due for Distinguished Area Program credit.
  • Monthly treasurer report for the period ending September 30 due to District Trio.
  • Quarterly treasurer report for July 1 through September 30 due to WHQ.

November 30:

  • Area governors have reports of first-round club visits due to WHQ.
  • Previous year’s financial records due to WHQ(Cancelled checks, bank statements, cash receipts, original invoices, check requests and cash disbursement journals).
  • Additions/corrections/changes deadline for club officer training.

Tips:

  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • Share successes and challenges with other leaders.
  • Don’t forget to thank your volunteers for everything they do.

DECEMBER

Checklist:

  • Second-round training for club, area and divisionofficers begins.
  • Start planning for elections.
  • Start working on appointing nominating committee.
  • Start planning next district conference.

December 15:

  • Monthly treasurer report for the period ending
  • October 31 due to District Trio.

Tips:

  • Submit club-officer training online.
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • Look ahead; what’s coming up?
  • The year is halfway over–celebrate what you’ve accomplished!
  • Officer lists due at WHQ for clubs that elect semiannually.
  • Check on club performance by reviewing the DCP
  • and touching base with area governors.
  • Make sure clubs know the value of the Speechcraft program.

 

 

 

 

 

 
JANUARY

Checklist:
  • Publish the call for candidates (if not yet published).
  • Do the mid-year review–and check the DPR; if your district is not at 50 percent of goal achievement, re-think your strategy.
  • Complete mid-year audit .
  • Train club, area and division officers.
  • Begin second-round club visits by area governors.
  • Prepare for proxy/credentials.
Deadlines/Important Dates:

January 15:
  • Monthly treasurer report for the period ending
  • November 30 due to District Trio.
Tips:
  • Submit club-officer training online.
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • Check out what other districts are doing–look at other district Web sites for ideas.
  • Follow up with clubs that have not submitted their officer lists to WHQ.
 FEBRUARY

Checklist:

Deadlines/Important Dates: 

February 1:

  • WHQ membership-building contest, Talk Up Toastmasters begin.
February 15:
  • Mid-year audit due to WHQ (July 1-December 31).
  • Monthly treasurer report for the period ending December 31 due to District Trio.
February 28 (29 on leap years):
  • Last day for training club officers.
Tips:
  • Submit club-officer training online.
  • Confirm submissions with WHQ.
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
MARCH

Checklist:
Deadlines/Important Dates:

March 15:


  • Monthly treasurer report for the period ending January 30 due to District Trio.
March 31:
  • Report of club officer training due to WHQ (affects DCP credit).
  • WHQ membership building contest, Talk Up Toastmasters ends.
Tips:
  • Submit club-officer training online.
  • Confirm submissions with WHQ.
  • Delegate!
  • Look ahead; what’s coming up?
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Check on club performance by reviewing the DCP and touching base with area governors.
  • Make sure clubs know the value of the Speechcraft program.
 APRIL

Checklist:

Deadlines/Important Dates:

April 1:

  • April dues renewals due to WHQ.
April 10:
  • April dues renewals due to WHQ for Distinguished Club Program credit.
April 15:
  • Monthly treasurer report for the period ending
  • February 28 due to District Trio.
April 30:

  • Second-round area governor club visits should be completed.
Tips:
  • Confirm submissions with WHQ.
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.

MAY

Checklist:

  •  Start planning for regional conference.

Deadlines/Important Dates:

May 1:

  • WHQ membership building contest, Beat the Clock begins.

May 15:

  • April dues renewals due for Distinguished Area Program credit.
  • Monthly treasurer report for the period ending March 31 due to District Trio.
  • Quarterly treasurer report for July 1 through March 31 due to WHQ.
  • Additions/corrections/changes deadline for club officer training.

May 31:

  • Area governors - second-round club visit reports due to WHQ.

Tips:

  • Confirm submissions with WHQ.
  • Look ahead; what’s coming up?
  • Stay on track; check your DPR reports regularly.
  • Reflect over the last year on all of the district accomplishments and celebrate!
  • Start planning for the transition of the district administration – lessons learned is a good starting point.

JUNE

Checklist:

Deadlines/Important Dates:

June 15:

  • Monthly treasurer report for the period ending April 30 due to District Trio.
  • June 30:
  • Club officer lists due to WHQ.
  • Last day of the Toastmasters year.
  • WHQ membership building contest, Beat the Clock ends.
Tips:

  • Build and support your team of leaders.
  • Work on club-building efforts.
  • Stay on track; check your DPR reports regularly.
  • Confirm submissions with WHQ.
  • Stay focused on goals.
  • Stay in communication with the previous year’s leaders.
  • Ask questions.
  • Ensure a minimum of 85% of area and division governors are trained to qualify for credit towards the Distinguished District Program.
  • Check on club performance by reviewing the DCP and touching base with area governors.

 

Resources: 222 District Leadership Handbook
 
Reproduced by TM Subha Anupindi
 



          

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