District 79 Saudi Arabia

DISTRICT CALENDAR

INTRODUCTION This resource is intended to guide the district leadership team toward achieving district success.

Included: Checklists to measure successDeadline/important date remindersTips to overcome challenges.

DISTRICT CALENDAR

JULY Checklist:
Complete year-end audit.
Train club, area and division officers.
Begin first-round club visits by area governors.
Work with leaders to focus on chartering as many clubs as possible for Distinguished District points.
Ensure all information and records from previous district administration were transitioned to new administration.
Follow up with clubs that have not submitted their officer lists to WHQ.

Deadlines/Important Dates:

July 1:
The start of the Toastmasters year.The Distinguished District, Division, Area and Club Programs begin.

July 15:
District officer list due to WHQ.
District calendar due to WHQ.
Area and division alignment changes due to WHQ.
District signature form due to WHQ.

Tips:
Build and support your team of leaders.
Begin club-building efforts.
Stay on track; check your DPR reports regularly.
Confirm submissions with WHQ.
Make sure clubs know the value of the Speechcraft program.

AUGUST Checklist:
Complete club, area and division officer training.
Complete district budget.
Set goals for the District Success Plan Matrix.
Work with leaders to focus on chartering as many clubs as possible for Distinguished District points.

Deadlines/Important Dates:

August 1:
WHQ membership-building contest, Smedley Awards begins.

August 31:
Last day for training club officers.
Year-end audit due to WHQ.

Tips:
Submit club-officer training online.
Work on club-building efforts.
Stay on track; check your DPR reports regularly.
Confirm submissions with WHQ.
Network with other leaders–the International Convention is a great opportunity.
Look ahead; what’s coming up?
Take time to get to know your leadership Trio and build the foundation–the International
Convention is a great opportunity.

SEPTEMBER Checklist:
Work with leaders to focus on chartering as many clubs as possible for Distinguished District points.
Submit club membership dues renewals online.
Complete first-round club visits by area governors.
Send out credential/proxy forms to club presidents and vice presidents education at least two weeks in advance of the district conference.

Deadlines/Important Dates:September 1:
Last day to report any district officer appointments, including area governors, to WHQ toensure volunteer credit is received.

September 15:
Monthly treasurer report for the period ending July 31 due to District Trio.

September 30:
Report of club, area and division-officer training due to WHQ. (85 percent of area and division governors need to be trained, and reported to WHQ, in order to qualify for Distin guished District Program).
District Success Plan Matrix due to WHQ. (Required in order to qualify for Distinguished District Program).
Membership-building contest, Smedley Awards end.
Report of club officer training due to WHQ (affects DCP credit).
District budget due to WHQ.
End of promotion for Distinguished District points for chartering as many clubs as possible in the months of August and September.

Tips:
Submit club-officer training online.
Work on club-building efforts.
Stay on track; check your DPR reports regularly.
Confirm submissions with WHQ.
Network with other leaders.
Don’t get overwhelmed, ask for help, delegate and stay organized.
Check on club performance by reviewing the DCP and touching base with area governors.
Make sure clubs know the value of the Speechcraft program.

OCTOBER Checklist:
Submit club membership dues renewals online.
Complete first-round club visits by area governors.
Prepare for district conference.
Prepare for district executive committee meeting.
Prepare for district council meeting.
Prepare previous year’s financial records.
Start planning audit committee appointments.
Organize and prepare previous year’s financial records for shipment to WHQ.

Deadlines/Important Dates:October 1:
October dues renewals due to WHQ.

October 10:
October dues renewals due to WHQ for Distinguished Club Program credit.

October 15:
Monthly treasurer report for the period ending August 31 due to District Trio.

October 31:
First-round area governor club visits should be completed.

Tips:
Work on club-building efforts.
Stay on track; check your DPR reports regularly.
Confirm submissions with WHQ.
If every club in your district is Distinguished, it makes your district goals easier to achieve.
Evaluate the training and use the findings to enhance the next officer training.

NOVEMBER Checklist:
Submit club membership dues renewals online.
Follow up with those who have not paid their October dues.

Deadlines/Important Dates:November 1:
District governor to appoint audit committee.

November 15:
October dues renewals due for Distinguished Area Program credit.
Monthly treasurer report for the period ending September 30 due to District Trio.
Quarterly treasurer report for July 1 through September 30 due to WHQ.

November 30:
Area governors have reports of first-round club visits due to WHQ.
Previous year’s financial records due to WHQ(Cancelled checks, bank statements, cash receipts, original invoices, check requests and cash disbursement journals).
Additions/corrections/changes deadline for club officer training.

Tips:
Work on club-building efforts.
Stay on track; check your DPR reports regularly.
Confirm submissions with WHQ.
Share successes and challenges with other leaders.
Don’t forget to thank your volunteers for everything they do.

DECEMBER Checklist:
Second-round training for club, area and divisionofficers begins.
Start planning for elections.
Start working on appointing nominating committee.
Start planning next district conference.

December 15:
Monthly treasurer report for the period ending
October 31 due to District Trio.

Tips:
Submit club-officer training online.
Work on club-building efforts.
Stay on track; check your DPR reports regularly.
Confirm submissions with WHQ.
Look ahead; what’s coming up?
The year is halfway over–celebrate what you’ve accomplished!
Officer lists due at WHQ for clubs that elect semiannually.
Check on club performance by reviewing the DCPand touching base with area governors.
Make sure clubs know the value of the Speechcraft program.

JANUARY Checklist:
Publish the call for candidates (if not yet published).
Do the mid-year review–and check the DPR; if your district is not at 50 percent of goal achievement, re-think your strategy.
Complete mid-year audit .
Train club, area and division officers.
Begin second-round club visits by area governors.
Prepare for proxy/credentials.

Deadlines/Important Dates:January 15:
Monthly treasurer report for the period ending
November 30 due to District Trio.

Tips:
Submit club-officer training online.
Work on club-building efforts.
Stay on track; check your DPR reports regularly.
Confirm submissions with WHQ.
Check out what other districts are doing–look at other district Web sites for ideas.
Follow up with clubs that have not submitted their officer lists to WHQ.

FEBRUARY Checklist:
Train club, area and division officers.
Prepare for proxy/credentials.
Complete second-round club visits by area governors.
Order awards for speech contests through Toastmasters International.